Top Tasks to Delegate to an EA

April 13, 2025

10 Tasks You Shouldn’t Be Doing as a Business Owner (That Your EA Can Handle)

If you're spending your days in your inbox, juggling calendars, or tracking invoices, you’re not leading—you’re managing. And that’s costing you more than just time.


Here are the top 10 tasks you should delegate to an Executive Assistant immediately:


1. Email Management
Let your EA filter, prioritise, and respond to messages so your inbox stays clean and stress-free.


2. Calendar Scheduling
Avoid back-and-forths. Your EA can manage bookings, meeting prep, and buffers.


3. Travel Coordination
From flights to airport transfers and accommodation—you show up, they handle the rest.


4. Invoicing & Payment Chasing
Your EA can issue invoices, track payments, and follow up professionally.


5. Supplier & Contractor Management
From household vendors to business service providers—your EA is the point of contact.


6. Social Media Scheduling
Your EA can help plan and schedule posts across your business platforms.


7. Event Planning
Whether it's a team lunch or a birthday dinner, leave the logistics to them.


8. File & Document Organisation
Keep everything secure, named properly, and easy to access.


9. Personal Errands
Gift buying, appointment booking, reminders—cleared off your mental to-do list.


10. Weekly Summary & Planning
A great EA will keep you updated on key tasks and help plan your week ahead.



Final Thought:
If your to-do list is longer than your strategy list, it’s time to delegate. A great EA doesn’t just take tasks off your list—they create space for you to lead.

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